Guides · 11 articles
Mailbox help
Answers to common mailbox questions, such as how to get deleted mail back or how much storage you use.
How to Recover Deleted Emails
If you deleted an email and can’t find it, check your account’s Trash or Deleted Items folder first.
How to Recover Old Emails
If an old email has disappeared, first check whether it was moved, archived, or deleted. Search the account and check folders such as Archive, Spam, Trash,…
How to Check How Much Gmail Storage You Use
To check how much space Gmail uses, open Google One storage while signed in to your Google Account. The storage page shows how your account’s space is…
Can You Recover Permanently Deleted Emails in Gmail?
If you deleted a message from Gmail, your best chance is to find it in Trash before Gmail removes it. Gmail keeps deleted messages there for 30 days.
How to Export Contacts from Outlook
To move a large contact list out of Outlook, export it as a CSV file. A CSV stores contact details in rows and columns that spreadsheet and email programs…
How to Export Gmail Contacts
Gmail contacts are managed in Google Contacts, so use Google Contacts to export them instead of looking for an export button in Gmail.
What Is Email Archiving and Who Needs It?
Businesses use email archiving to find old messages. It also helps them meet recordkeeping duties and answer legal requests.
How Much Storage Does Gmail Have?
A personal Gmail account gets 15 GB of storage shared across Gmail, Google Drive, and Google Photos.
Does Archiving Emails Save Space?
Archiving email can free space in your main mailbox without reducing how much email your account stores overall.
What Is an Email Retention Policy?
Businesses that manage employee email use an email retention policy to set how long they keep messages and attachments, where they store them, and when they…
How Outlook Retention Policies Work
In Outlook, a retention policy sets how long Exchange keeps email and what happens when that period ends.
Free and open source
Try mailmd
mailmd is a free command-line tool that copies your email into Markdown files on your computer, one file per message. It works with any IMAP mailbox, and with Gmail and Outlook through their own APIs.
Install
$ curl -fsSL https://raw.githubusercontent.com/vincentsch/mailmd/main/install.sh | sh
Set it up with your coding agent
Set up mailmd so you can read my email. Use https://github.com/vincentsch/mailmd: read its AGENTS.md and follow the steps. Connect my mailbox and run the first sync. Then show me where the files are.