Guides · 17 articles
Email files explained
What the common email file formats are and how to open them. Some guides show how to save an email as a PDF.
How to Save an Email as a PDF
To keep a readable copy of an email, open its print options and choose a PDF destination. A PDF is a file that preserves a page’s text and layout, so you…
What Is an EML File?
eml extension, it is a file containing a single email message. It usually keeps the sender, recipient, subject, date, message text, and any attachments.
How to Save an Outlook Email as a PDF
To save an Outlook email as a PDF, open the message and print it to a PDF file. In new Outlook for Windows, choose Microsoft Print to PDF as the printer.
How to Open an MBOX File
mbox, open it with an email client that supports importing MBOX files. MBOX is a format that stores multiple email messages in one file.
How to Convert an EML File to PDF
eml email file and need a shareable or printable copy, open it in an email program and use that program’s print-to-PDF option.
What Is a PST File in Outlook?
In Microsoft Outlook, a PST file is a data file that stores items such as email, contacts, calendar appointments, tasks, and notes on a computer.
How to Open an EML File
eml file, open it with an email client such as Outlook or Thunderbird. An EML file stores an email’s headers, message text, and any attachments.
What Is an MSG File?
msg file holds one Outlook email that you can keep or share. It can contain the message’s sender, recipients, subject, dates, formatting, and attachments.
How to Open an MSG File
msg file, open it with Microsoft Outlook when possible. An MSG file is a saved Outlook message that can include the email’s text and attachments.
How to Save a Gmail Email as a PDF
To save a Gmail message as a PDF on a computer, open the message, choose Print, then select Save as PDF in the browser’s print window.
How to Open a PST File
pst, open it with Outlook to view the email and other items it contains. A PST file stores Outlook data, such as messages, contacts, and calendar items.
How to Convert an MSG File to PDF
An MSG file is an email message saved in Microsoft Outlook’s file format. To make a shareable copy, open the message in Outlook and print it to PDF, or use…
EML vs. MSG: The Two Email File Formats Compared
When you save an email as a file, its format affects which programs can open it and which details it keeps.
What Is an MBOX File?
mbox, you have a mailbox archive that stores multiple email messages in sequence. Each message has headers, such as the sender and subject, and a body.
OST vs. PST Files in Outlook
com, or IMAP. Outlook synchronizes changes with the mail server when the computer reconnects. A PST file stores Outlook data on the computer, commonly for…
Where Outlook Stores Your Emails on Your Computer
If you use classic Outlook for Windows, your email data file is usually in Documents\Outlook Files or AppData\Local\Microsoft\Outlook.
How to Import an MBOX File into Gmail
If you have an MBOX file of saved email, Gmail’s website does not provide a direct way to upload it. MBOX is a file format that stores email messages together.
Free and open source
Try mailmd
mailmd is a free command-line tool that copies your email into Markdown files on your computer, one file per message. It works with any IMAP mailbox, and with Gmail and Outlook through their own APIs.
Install
$ curl -fsSL https://raw.githubusercontent.com/vincentsch/mailmd/main/install.sh | sh
Set it up with your coding agent
Set up mailmd so you can read my email. Use https://github.com/vincentsch/mailmd: read its AGENTS.md and follow the steps. Connect my mailbox and run the first sync. Then show me where the files are.